Forms For Formats Currently Available
/ Traditional Pop
in yellow are under construction)
and Media Distribution Services
Rules and Procedures
are the detailed requirements for submission:
songs/albums must be approved before they can be submitted for pool
distribution. Artists/agents/labels requesting pool distribution should
send a copy of the actual physical CD/Album that they would like distributed
along with the submission form and any promotional material to the address
listed on the form. Once a submission is reviewed you will be notified
whether or not it has been accepted. Please note that with the number
of submissions we receive this may take some time. Material will be
screened to see that it meets the following requirements.
For All Packages:
- All submissions
must be accompanied by the appropriate format submission form from
the column on the left and it must be completely filled out. (Formats
in yellow are under development)
- All distribution
submissions must be reviewed and pre-approved by us.
- Music submitted
must be appropriate for the format requested.
- Music production
quality must be of a professional quality and fit for radio airplay..
- All albums/singles
must have a valid UPC bar-code. If your retail release is digital
only we will need the code listed on the submission form.
- All tracks must
be available for the public to purchase through retailers (this can
be physical retailers or digital, or both. Eg. CD Baby, Amazon.com,
must own the rights (both composition and performance) or have permission
to use both. Cover songs may require HFA licensing proof. (Don't even
think of sending something sung to a karaoke track!)
- Album submissions
must be in the form of physical CD's
manufactured CD's must have liner notes listing musician credits and
must have tray inserts listing the track number and song title. If
you are burning a CD of music that is only distributed digitally please
include that information on the back of the submission form.
- CD's that are
not professionally manufactured must either be labeled with a permanent
marker or have high adhesive disc labels that WILL NOT peel
off and be marked that it is representing a digital only release.
- Tracks being
submitted for inclusion in our sampler demos may be sent on physical
CD's or as digital MP3's by email. Do not send us a link for a download
- Digital submissions
must still have all of the required information above in the body
of the email.
- Digital submissions
should be sent to the following email address:
For Submissions and a Few Tricks:
- While it is
not a requirement it is strongly suggested CD's be professionally
replicated, Professionally duplicated CD's are usually acceptable
but not guaranteed to be used by all stations. While not recommended,
if you are burning your own copies we STRONGLY suggest using True
Silver raw discs to ensure the widest possible compatibility with
- Album and CD
appearance should have good artwork and look professional. A CD with
handwritten notes and the name written with a magic marker on the
disc will very likely become a Frisbee for the program director's
- DO NOT CONTACT
THE RADIO STATIONS' PROGRAM DIRECTORS UNLESS THEY SAY IT IS OK!!!
This is a music pool service, not a radio promotion program. Radio
station music and program directors barely have enough time to listen
to new music, let alone take dozens of phone calls a day from artists
pitching their songs. Most program directors have strict call days
and times, and even then they will usually only accept known radio
promoters to keep the time to a minimum. Don't annoy them with unsolicited
calls or they will likely remember you for all of the WRONG reasons!
- You may include
a one-sheet about your album or track, and in fact we encourage it,
but it must be a single sheet only. We will need a copy for each station.
If you want us to make copies of a master there will be an additional
How It Works
Once your submission(s)
has been approved we will instruct you to send us a box of your CD's
(if in the album promotion package) along with a check or receipt of
electronic payment or funds transfer. We also accept all major credit
cards. The number of CD's to send will depend on how many radio stations/program
hosts and media members have signed up for our service, plus a reserve
number we will store for distribution to future new subscribers. When
ever a shipment to a station is made you will be sent by email a list
with its call letters and location and number of CD's sent so that you
will have a record of where your music has been submitted. In many cases
it will be just a single CD per station, however some will require more.
Community and college stations for instance may need a separate CD for
each on-air host as each does their own programming, and that can be
a dozen or more per station.
(Please note: we
cannot give out station contact information unless authorized in order
to respect the privacy of the program directors and hosts.)
We will guarantee
you that your music will be submitted to radio stations, program directors,
show hosts and media members that have signed up for this service and
want to hear new releases. There is NO guarantee that your music
will be played on a given show or written about by media people. Each
chooses music to play or report on according to their tastes, station
format and market requirements. Our pool service is simply a way of
getting your music to them to be auditioned in a very affordable yet
effective method. Radio professionals who subscribe to our service know
that we send out only prescreened material that fits their needs so
they are much more likely to seriously consider our submissions to them,
but again the final choice of what goes on air or is reviewed is up
We charge a flat
fee per number of stations in the various services. Please see the Packages
page for a list and the cost for each.
questions please feel free to contact us.